These terms and conditions form an important part of your contract with Mines and Money Asia (part of Beacon companies), or associated companies within the Beacon group and should be read in conjunction with the Event Agreement. Your attention is drawn to your obligations under Health & Safety, and the Emergency procedures outlined in the relevant sections. It is your responsibility to comply with all statutory rules and regulations.
In these Terms and Conditions,
The Exhibitor must comply with the requirements of all local, county and other public authorities in force at the time of the Exhibition. Exemptions from any of the Rules and Regulations laid out below may be granted at the Organiser’s discretion. No exemption given by the Organiser will be effective unless it is in writing.
The Exhibitor agrees to abide by the Rules and Regulations and Health and Safety requirements as laid down by the Organiser (and listed in the event exhibitor manual) – a copy of which is available from the Organiser.
Without prejudice to the rights and remedies of the Organiser in respect of any breach of the Contract on the part of the Exhibitor, the Organiser may at their discretion allow the Exhibitor to withdraw from the Exhibition subject to the following conditions:
The Organiser shall be entitled to remove any Exhibits or property of the Exhibitor within the Exhibition premises and despatch the said Exhibits and property (at the risk and expense of the Exhibitor) to the address of the Exhibitor shown in the contract.
If the Exhibition is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute, strike, lockout, civil disturbance, inevitable accident, the non-availability of the Exhibition premises, or any other cause not within the control of the Organiser, or the Organiser in it’s sole discretion at anytime determines that the event is not financially viable the Organiser may at their entire discretion repay the rental paid by the exhibitor, or part thereof, but shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor, as the result of the happening of any such events.
The Organiser will use all their reasonable endeavours to ensure the supply of the services at the event venue and of those mentioned in the Exhibitor manual, but, as the supply of such services is not within the control of the Organiser they shall not incur any liability to an Exhibitor for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the Exhibitor be entitled to any allowance in respect of rental due or paid under the contract.
The Organiser and the Owners of the Exhibition hall and those authorised by them respectively have the right to enter the Exhibition premises at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to the Exhibitor for damage, loss or inconvenience so caused.
It is the responsibility of the Exhibitor to ensure that gangways in front of their stand are kept free from obstruction during the whole of the time the building is open for the purpose of the Exhibition. At no time must any gangway be blocked or obstructed.
The Organiser reserve the right to affix stand numbers or direction signs on any stands in any position.
Advertising sites will be sold at the discretion of the Organiser either directly or through the hall owners. The Exhibitor is not allowed to place or affix advertisements anywhere within the Exhibition Halls except on his stand. The Exhibitor may not distribute advertising matter from the gangways but only from his stand and only in relation to his own goods. The Exhibitor must not bring any balloons or blimps onto the Premises and flags or pennants are only allowed on the Exhibitor own stand or at the positions allocated to, and sold by, the Organiser.
Special features, exhibits and public entertainment programmes at any point throughout the show may only be incorporated within exhibitors’ activities provided that they are notified to Mines and Money Events Ltd no later 3 months before the date of the event. Notification must include:
The number of cast involved and basic details of any personalities.
The noise level of any feature/performance should be controlled so as not to cause inconvenience or disturbance to any other exhibitor or visitor. The Organiser reserve the right to take whatever measures, including cutting power to the stand, that the Organiser deem necessary in order to eliminate the inconvenience.
Exhibitors shall at all times observe the following:
The Organiser is committed to ensure that the Exhibition Regulations are enforced consistently. Due notice/warning will be issued in writing ONCE ONLY and if an exhibitor continues in breach of a regulation after the issue of a warning, the Organiser is or its consultants may take the following action:
In the event that an exhibitor fails to meet the criteria regarding design submission, contractor nomination or feature registration prior to the event:
close an exhibit feature or whole stand; and/or
Any costs or expenses incurred in implementation of any of the above measures will be charged to the exhibiting company. All special stand designs proposed for the exhibition must be submitted to the Organiser for inspection. They have the authority to reject/instruct amendments to designs that are in breach of these Regulations.
The Organiser will take such precautions as they may consider advisable for the precaution of all articles exhibited, but will not at any time be responsible for the loss of, or damage to, or safety of any exhibit, empty cases, tools or other property of the Exhibitor or any other person under any circumstances whatsoever.
All Exhibitors will be expected to affect their own insurance against fire and loss and shall claim against such insurance wherever possible in priority to making any permitted claim against the organiser.
The Organiser will provide a basic level of security within the exhibition centre throughout build-up, the open period and breakdown. All measures practical will be taken to protect the goods and possessions of each exhibitor. However, neither the Organiser nor the venue will accept any responsibility for the loss or damage of any goods, exhibits or personal effects. Exhibitors and contractors are advised not to leave valuable items unattended at any time.
It is the responsibility of each exhibitor to ensure that any goods, exhibits and personal effects belonging to their company, staff and appointed contractors are insured against any loss or damage whatsoever.
The Organiser will issue to each exhibitor full details of the area to be allocated indicating the stand size, boundaries, area and building infringements, such as roof support columns, restricted headroom, etc.
Each exhibitor must keep their design and construction of any stand fittings, features, exhibits or lighting rigs within the boundaries of their allocated stand area. Under no circumstances may any element, at any height, encroach on the gangways.
Every effort has been made to ensure that all details contained within the floor plan are accurate.
However the Organiser can accept no responsibility for discrepancies. A site survey is strongly recommended prior to designing any stand structure.
The exhibitor is responsible for any damage to the fabric of the exhibition halls caused by themselves, their agents or their contractors. This includes use of incorrect carpet tape on the hall floor.
On arrival to the site, the exhibitor or their appointed contractor is required to report any damage to the Organiser, failure to do so may result in dilapidation charges being made against the exhibitor.